Tentative Moderation/Facilitation Guidelines for Local Facilitators
You will be sent a set of instructions for making the necessary connection with the Internet conferencing software (GoToWebinar) shortly (several days) before the scheduled date for your workshop session. These instructions will be sent to you directly by the LSU Communication Studio Staff via email@example.com. Any questions concerning these instructions should be directed to Stephanie Beard (firstname.lastname@example.org)
Local Filtering of Emails
We have experienced some problems with institutional email filters that prevent you from receiving the sign-on instructions. To address this issue, we will inform you that the sign-on instructions have been sent out. If you do not receive them within a day or so from that date, first please check your spam file. Note that the source of the emil wil be: email@example.com. If that does address the problem, mail Stephanie Beard at the address above.
A. Pre-Workshop Activities and Orientation
The workshop website will be activated approximately 30 minutes prior to the scheduled start of the workshop. Institutions are encouraged to connect to the website early in order to ensure an on-time start of the workshop.
Asking participants to arrive at the workshop site 15 minutes early will give you adequate time for introductions and organizing the participants into small discussion groups- 3 seems to work best.
If you have adequate time, explain the Think-Share-Report-Learn (TSRL) activity and have participants engage in a brief TSRL exercise. See a description of the process below. For example, you could ask the participants to “list one thing you hope to learn at the workshop.”
Devise and organize a plan to form new discussion groups after the break. Interacting with a new set of colleagues will help to enhance the workshop experience.
B. NSF Workshop Moderation
During the workshops (Sessions S121-S128) you will work with the NSF workshop leader to lead your local group through the activities. The workshop uses an interactive format where participants will be asked to recall their current understanding of an issue, share their ideas in a small group and then with the larger group, and then hear the consensus ideas of a more experienced group (generally this is referred to as Think, Share, Report, Learn- TSRL). This process will be repeated for several different issues during the workshop. In each of these activities you will need to:
· Encourage your participants to spend the allotted “Think” time recalling their understanding. This is not a time for discussion but a time for individuals to recall and possibly jot down some of their own thoughts.
· Encourage active small group discussions in the “Share” time. Suggest that someone in the discussion group record the responses of the group.
· Collect responses from several local groups in the first half of the “Report” time (If a white board is not available in the workshop venue, use of a flip chart is suggested).
· Share some of the local responses with all participants during the second half of the “Report” time. The NSF workshop leader will invite you to share some of your local responses at various times during the workshop. You will be notified in advance in the conferencing system “Chat Window” that you will be called upon to Report.
Here are some suggestions to help you make the workshop more effective for your colleagues:
· Participants need to be reminded that during the “Think” phase, they should be recalling their own understanding and not engaging in discussion. Participants are usually eager to begin talking with their colleagues about their ideas and that eliminates the thinking phase, which is important because learning requires active recall of current knowledge so that it can be related to new knowledge.
· In the “Report” phases of the workshop, you will be asked to collect responses from the small groups. You should ask each group for only one response and you should vary the order that you poll the groups.
· As mentioned above, have participants interact with a new group of colleagues during the second half of the workshop.
Several Q&A opportunities will be provided during the workshop. In addition, a lengthy (up to 45 minutes) Q&A segment will be provided following the conclusion of the formal presentation. The NSF workshop leader will call for questions from several local facilitators during each Q&A period. The Internet conferencing software provides a way in which you can “hold up your hand”. At some point, the workshop leader will unmute your microphone or conference telephone and call on you. There is likely to be as many as 20 or more institutions participating in each workshop session. Therefore is unlikely that every local site can be called upon at each Q&A opportunity. Local facilitators can use the TSRL process as a means to collect questions at their site.
C. Workshop Slides
The PowerPoint presentation will be available on the Facilitators’ web page several days in advance of the workshop sessions. For reference and moderation purposes, facilitators may download the presentation in advance of the session.
At the conclusion of the Workshop, inform the participants that the PowerPoint slides developed and used by the NSF workshop leaders during the workshop can be downloaded from the following URL:
These slides should not be made available to the workshop participants in advance of or during the workshop.
Handouts will be provided in advance of most of the webinar sessions. Facilitators are asked to make a sufficient number of copies to be distributed during the webinar at the direction of the NSF workshop leaders.
E. Assessment Surveys
At the conclusion of the workshop, ask the participants to complete a web-based assessment survey accessible from the following URL:
As a facilitator, you are asked to complete only the separate web-based assessment survey for facilitators. The assessment survey is accessible from the following URL:
One of the survey questions asks which one of the Carnegie Foundation’s Basic Classificationsdoes your institution fall into:
RU/VH: Research University (very high research activity)
RU/H: Research University (high research activity)
DRU: Doctoral/Research University
Master’s L: Master’ Colleges and Universities (larger programs)
Master’s M: Master’s Colleges and Universities (medium programs)
Master’s S: Master’s Colleges and Universities (smaller programs)
Bac/ A&S: Baccalaureate Colleges- Arts and Sciences
Bac/Diverse: Baccalaureate Colleges- Diverse Fields
Bac/Assocs: Baccalaureate/Associate’s Colleges
Spec/Engg: Special Focus Institutions- Schools of engineering
Since most of your participants are unlikely to know the answer to this
question, please determine the answer for your institution so you will be able to share it with your participants. You can determine the Basic Classification for your institution at the following URL:
The assessment survey will also ask if your institution is a designated Minority Serving Institution (MSI). Please ensure that the participants are aware of the MSI status of your institution.
F. Refreshment Break
A 15 min break will be provided after approximately 60 minutes. If refreshments are provided locally, they should be available at that time.
I suggest you print a copy of these guidelines and take them to the workshop with you.
If you have any questions, do not hesitate to contact me by email (firstname.lastname@example.org) or telephone (225-335-5327).
Thanks for your contributions to this project.
To print a version of these Final Guidelines, Click Here.